1. Program Participation: By enrolling your child in the Princeton Youth Leadership Program Toastmasters Program (the “Program”), you acknowledge and agree to the following terms and conditions. The Program is designed for educational purposes only, and participation is voluntary. The Program organizers, instructors, and associated entities (collectively, “We”) strive to provide all participants with a safe and engaging learning environment. The fee that we collect is not a program fee per se, but meant to defray any administrative expenses such as food, beverages, and class supplies as well as to support graduation event expenses. Local volunteers run the entire Program and they are not compensated monetarily.

2. Supervision and Safety: We have taken steps to ensure the safety and well-being of all children participating in the Program. Please ensure that parents and guardians follow all drop-off and pick-up instructions. In general, parents should ensure their child has safely entered the building before leaving the premises. If you cannot timely pick up your child, please notify the mentors and Program administrator promptly. You should stress to your child that he or she should always remain in the school premise at all times and not venture outside. We are not responsible for any incidents, accidents, or injuries that may occur during the Program.

3. Content and Materials: The content and materials provided in the Program are intended for educational use only. We make no guarantees regarding the content’s accuracy, completeness, or suitability for any particular purpose. Parents and guardians are encouraged to review the Program content to ensure it aligns with their expectations and their child’s needs. We are not making any representations or warranties regarding the Program. After the registration window closes, there is absolutely no refund.

4. Health and Medical Information: Parents and guardians are responsible for providing accurate and up-to-date health and medical information for their child. Any known allergies, medical conditions, or special needs must be disclosed before the start of the Program. We cannot guarantee that the hosting venue is free of allergens or create a trigger for your child. There can be no assurance that Covid or any pandemic-related viruses won’t exist in the venue. We do not provide medical care or treatment, and we will use our best efforts to contact local emergency services in the event of a medical emergency. Parents represent that all contact information provided are true and correct and are responsible for any inaccuracies.

5. Privacy and Data Protection: We are committed to protecting all Program participants’ privacy and personal information such as contact information, name, grades, schools and personal residences. Personal information collected during the Program will be used solely for Program-related purposes and will not be shared with third parties without consent except as required by law. Your contact information and child’s data are saved in a public cloud like Google. While the site is password protected and is not exposed to the public, there can be no assurance that a breach won’t occur that will reveal any such information.

Some students, particularly older students, may choose to have their mentors include them in all email communications. You hereby acknowledge that you consent to such communication. If you wish to be included in all communications, please let your child’s mentors know this preference in writing and copy the Program’s administrator at youthtoastmasters@gmail.com.

6. Media Release: Photographs, videos, and audio recordings may be taken during Program activities for promotional and educational purposes. By enrolling your child in the Program, you grant us permission to use your child’s image and voice to be used in promotional materials, social media, and other publications. Please notify us in writing by emailing us at youthtoastmasters@gmail.com if you want to opt out of this recording.

7. Inclement Weather or Other Program Delays or Cancellations: Parents are required to monitor their registered emails and the announcement on this website for any important announcements that the Program may publish, including any last-minute announcements surrounding program changes. This includes but is not limited to, cancellations related to inclement weather changes. There is no refund associated with any cancellations.

8. Parental Responsibilities: By enrolling your child in YLP, you acknowledge and agree to the following:

1. Timely Drop-off and Pick-up: Parents/guardians are responsible for ensuring participants arrive and depart on time. The program is volunteer-run, and mentors cannot provide extended supervision.
2. Accurate Information: You agree to provide and update accurate emergency contact and medical/allergy information as needed.
3. Behavioral Support: You will reinforce expectations of respectful conduct, collaboration, and participation. If behavioral concerns arise, you agree to partner with program leadership to address them.
4. Program Communication: Parents/guardians are responsible for reviewing emails, messages, schedules, and updates distributed by the program.
5. Absences: You will let program coordinators know in advance if your child can’t attend a session. Transportation: You acknowledge that YLP does not provide transportation and that arranging travel is the responsibility of the parent/guardian.
6. Personal Items: Participants are responsible for their personal belongings. The program is not liable for misplaced, lost, or damaged items. No food items are allowed in the classrooms unless explicitly arranged by mentors.
7. Respectful Engagement: Parents/guardians agree to communicate respectfully with mentors, volunteers, and program leadership.

9. Participant Expectations: To maintain a positive environment, participants are expected to: a) Demonstrate respect toward mentors and peers b) Engage actively and constructively in sessions c) Follow instructions and safety guidelines d) Contribute to a supportive team environment

Violation of these expectations may result in parental notification and, if necessary, removal from the program without refund.

10. Amendments: We reserve the right to amend or update this disclaimer at any time. Any changes will be communicated to parents and guardians promptly.

11. Liability Waiver: By enrolling your child in the Program, you agree to release and hold harmless the Program administrators, executive committee, organizers, mentors, instructors, helpers, volunteers, and associated entities from any liabilities, harms, claims, or demands arising out of or related to participation in the Program. This includes, but is not limited to, any loss, damage, injury, or expense that may be incurred.

If you have any questions or concerns regarding this disclaimer, BEFORE YOU REGISTER, please contact the Princeton YLP Executive Committee at youthtoastmasters@gmail.com. By registering and signing up, you acknowledge that you and your family willingly assume all the risks outlined in this disclaimer.